Outsourcing of payroll and HR functions is an increasingly growing trend amongst organizations. It enhances maintaining confidentiality of sensitive payroll data within such an organization and shifts routine duties to an external service provider so the business itself can focus on core value added activities. We offer comprehensive payroll system operation services as well as management of personnel records in accordance with Polish regulations.

Payroll system operation services include:

  • Registration of new employees with the Social Security Authority and their deregistration upon termination of employment
  • Monthly payroll calculations in respect of salaries and other cash and non-cash benefits
  • Preparation and submission of monthly and annual social security and personal income tax declarations
  • Preparation of payment instructions in respect of payroll related monthly payments
  • Support with implementation and operation of Employee Capital Plans

Services in respect of management of personnel records include:

  • Creation and maintenance of employees’ personal files 
  • Keeping and settlement of working time records
  • Keeping records of sick leave, annual leave and other absences at work
  • Monitoring validity and deadlines for renewal of employees’ statutory medical examinations and health and safety trainings
  • Assistance in concluding and termination of employment contracts
  • Issuing of employment certificates upon termination of employment

If required, we can also assist with:

  • Work permits
  • Visas
  • Employment of employees in Poland without establishment of a legal entity in Poland
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